Privacy Policy

1.                Purpose of This Policy

1.1         This privacy policy sets out how Ridings Financial Recruitment Limited collects, uses, shares and protects personal data in line with the UK General Data Protection Regulation (UK GDPR), the Data               Protection Act 2018 and other applicable data protection laws.

1.2         This policy applies to personal data relating to candidates, clients, employees, suppliers and contractors.

 2.                Who We Are

 Ridings Financial Recruitment Limited is a recruitment agency registered in Newport, East Yorkshire, United Kingdom company registration number 16543601, offering recruitment and employment services to clients and job seekers. For the purposes of data protection law, we primarily act as a data controller for the personal data we process.

 3.                What Data We Collect

 We may collect the following types of personal data:

(i)               Name, address, contact details.

(ii)              CVs and career history.

(iii)            Right to work documentation.

(iv)            Salary and benefit expectations.

(v)              Interview notes and feedback.

(vi)            References and referee contact details.

(vii)           Special category personal data (only with explicit consent and where necessary), including health information and criminal record information (where legally permitted and required for specific roles).

(viii)          Bank details and payroll information (if PAYE).

 4.                How We Collect Data

 We collect personal data directly from you and from other sources, including:

(i)               Job applications and CV submissions.

(ii)              Online registration forms.

(iii)            Interviews and conversations.

(iv)            Referrals and recommendations.

(v)              Publicly available professional networks and databases (e.g. LinkedIn) where you have made your information available.

(vi)            Client feedback and assessments.

5.                Why We Collect Your Data

 We collect and process your personal data only for specific, explicit and legitimate purposes, including:

(i)               To match you with suitable job opportunities.

(ii)              To contact you regarding job roles and applications.

(iii)            To carry out pre-employment checks.

(iv)            To share your profile with prospective employers (only with your explicit consent and after informing you which employer will receive your data).

(v)              To meet legal and regulatory requirements.

(vi)            To manage PAYE, contracts and onboarding if you are placed in a role.

6.                Lawful Basis for Processing

 We process your personal data only where we have a valid legal basis under data protection law, including:

(i)               Consent.

(ii)              Performance of a contract.

(iii)            Legal obligation.

(iv)            Legitimate interest (where we have assessed that our interests do not override your rights and freedoms, including for managing business operations and client delivery).

7.                Sharing Your Data

7.1         We may share your data with:

(i)              Clients for specific job opportunities.

(ii)             Background checking providers (details available upon request)

(iii)            Payroll and umbrella companies

(iv)            Our internal team and trusted IT providers.

7.2         We will never sell your data.

 8.                International Transfers

Where personal data is transferred outside the UK or European Economic Area, we ensure appropriate safeguards are in place, including Standard Contractual Clauses approved by the UK Information Commissioner's Office (ICO) and/or the European Commission, and additional technical and organisational measures where necessary.

9.                Data Retention

9.1         We will only retain personal data for as long as necessary for the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements. Our typical retention periods are:

(i)               Two years after last meaningful contact if no placement was made (subject to periodic review).

(ii)              Six years after placement for financial or compliance records (as required by law).      

9.2 You can request deletion at any time.

10. Your rights

 You have the right to:

(i)               Access your personal data.

(ii)              Correct inaccuracies.

(iii)            Request erasure (“the right to be forgotten”).

(iv)            Restrict or object to processing.

(v)              Withdraw consent at any time (where we rely on consent as the legal basis for processing).

(vi)            Lodge a complaint with the Information Commissioner's Office (ICO), the UK data protection regulator (www.ico.org.uk), although we encourage you to contact us first to resolve any concerns.

  11.            Contact Us

 For data protection queries or to exercise your rights under data protection law, please contact our Data Protection Officer/Lead:

Lee White – Managing Director

Ridings Financial Recruitment Limited

98a Main Road

Newport

Brough

East Yorkshire

HU15 2RG